Are you getting married? Congrats! Trying to collect all of your guests’ mailing addresses to send them a physical invitation via USPS is part of the fun of getting married (or whatever postal service you have).
I’ve heard several different methods for gathering wedding guest addresses, but I’m about to tell you one that will blow your mind it becomes easier to collect addresses for a wedding.
Many online tools offer this digital address-collection service for free; most work by sending out a mass email to your wedding guests and then compiling the gathered addresses for you in one convenient location. We created this step-by-step guide to the two best services that solve the problem of how to collect addresses for a wedding invitation to help you sort through the various options. This way, you can cross this annoying task off your wedding to-do list and proceed to the next stage of wedding planning.
One of the most prominent and easy tools that helps you to collect addresses for a wedding easily is- Google Forms. And this is how you can use the form to its full capacity.
Google Forms
Google Forms is another simple (and free) way to quickly collect guests’ mailing addresses. Here’s how to go about it:
Create A New Google Form
We recommend setting up a separate email account for wedding planning; use it to communicate with wedding vendors and to create a Google Form to collect guest addresses. Name your new form “Sarah & Isaac’s Wedding,” followed by a line explaining that you’re using the form to collect their snail-mail addresses for your wedding invitations, which will be mailed soon.
Request The Guest For Their Mailing Address
Make sure to include the following fields for guests to fill out; we recommend making all fields required except “Address (line 2)” so guests don’t miss a section. Bonus: Because each guest is responsible for entering their information, you will have the correct spelling of everyone’s names (translation: you won’t have to guess how to spell anyone’s name and will be guaranteed no misspelled invitation envelopes!).
- First name
- Last name
- Address (line 1)
- Address (line 2)
- City
- State (abbreviated)
- Zip code
Link The Form With Spreadsheet
Once you have completed your address-collection form, click the “Responses” tab and then the green box below to instantly create a connected spreadsheet—this is where all of your guests’ responses will be auto-populated once they enter their information.
Send This Same Link To The Guests
When you are ready to send your form, click the link icon to generate a URL that you can share with visitors (we recommend also selecting “shorten URL” to make the web address shorter and easier to remember). Copy the link and send it to your wedding guests via email or text message (whichever seems easier to you). When guests click the link (they do not need a Google account to complete the form), they will be prompted to fill out the form, which will instantly auto-populate your spreadsheet with the addresses of your guests.
(Tip: Once you’ve uploaded your spreadsheet to Minted’s online address book, the company will print your wedding invitation, save the date, and thank you card envelopes for free. The addresses will also be saved for future mailings such as holiday cards and even birth announcements!)
One thing to keep in mind is that if you have some wedding guests who are not super tech-savvy, it is best to go the old-fashioned route and call them directly to get addresses for your wedding invitations. If your guests are family members or friends of your parents, consider having a parent call them on your behalf; this way, you can divide up the address-gathering tasks and collect them more quickly.
People find it a trustworthy solution to solve their problems regarding the collection of addresses for the wedding.